How Can I Obtain a Data Destruction Certificate?

Published: March 4, 2021

When a company promises secure data destruction, you’re going to be looking to get a data destruction certificate. How do you make sure your data is erased correctly and safely in order to keep your information private, and how do you get a data destruction certificate for your tech assets? Read on to discover everything you need to know about certificate of data destruction forms in regards to asset disposition.

What is the Purpose of a Data Destruction Certificate?

You’re considering asset disposition, but you’re nervous about all of the secure, private information your company’s computers contain within their hard drives. This is normal, but when you choose a tech disposition company that offers lawful, compliant data destruction, you’ll receive absolute proof of proper data erasure that states your information was securely wiped from your tech’s hard drives. 

Businesses must follow the GDPR data destruction policy put into place (also known as General Data Practice Regulation), which is a set of guidelines companies must follow when it comes to handling sensitive information.

This is a data destruction certificate, and there is only one way to get one – by choosing an asset disposition company that follows government compliance laws when it comes to secure data destruction. A professional data destruction services company that follows the privacy laws put into place for absolute data destruction will issue you this certificate once data destruction is complete, and you can keep this for your records.

What Does a Data Destruction Certificate Contain?

There are several elements to a data destruction certificate. A certificate of data destruction form contains the following key items:

• Serial numbers of assets for which data destruction services took place
• Dates and location of secure data destruction
• Relevant information detailing the process of absolute data destruction
• The authentic, certified, and legal signature of the asset disposition company that assumes total liability for secure data destruction

Benefits of Secure Data Destruction

If you’re weighing the pros and cons of using data destruction services and wondering what the benefits are of not only receiving absolute data destruction but also obtaining a data destruction certificate, here are some factors you may want to consider when it comes to the rewards of having a certificate of data destruction form after using a data destruction service.

First, you get the peace of mind that comes with knowing your company’s private data is secure and that not even experienced computer forensics technicians could recover it. You’ll also enjoy the fact that you can safely recycle or reuse your old tech after it’s been refurbished. Another highlight of data destruction is recouping some of your capital once assets have been liquidated.

Proper Data Destruction and Disposal Methods 

What methods do asset disposition companies use to securely delete data to ensure a proper data destruction certificate? Here are a few ways data is safely, lawfully, and securely destroyed.

• Digital wiping – this method overwrites existing data with unique characters so it can’t be transcribed.
• Degaussing – this is a stronger method of erasing data that uses magnetic fields to change the disk drive inherently, making data unrecoverable.
• Physical destruction – the hard drive’s construction is physically shredded so data cannot be retrieved at all.

For more information on data destruction and how to obtain a certificate, contact PlanITROI today to schedule a consultation.